GRACE CITY PEOPLE

Vacation Policy

• Full-time staff receives 10 days of vacation per year.
  
• Lead team staff receives 20 days of vacation per year
• Sunday-Thursday is our typical work week. 
• Full-time staff can miss up to:
  

  • • 4 Sundays in a year 

    • 2 additional Sundays for ministry out dates.

    • These are at the approval of a team lead and must include service in a ministry capacity

• No more than 3 team leads out at a time.
• Only one full-time staff member from each team out at a time.
• We understand that unforeseen circumstances can occur outside of our traditional time-off policy and workplace expectations: 
  • In the event that a nanny is sick, employees are permitted to bring their child to work with them when no other options are available. Please inquire with your team lead. 
  • If a child is sick with a serious illness, employees are permitted to stay home with the child in special circumstances when no other options are available. Please inquire with your team lead.
  • For other emergencies, please inquire with your team lead and Operation director

Full-Time Staff

• Full-time staff members receive 10 days of vacation per year.

• Days missed Sunday-Thursday count as vacation days.

• Full-time staff can miss up to 4 Sundays in a year and can have 2 additional Sundays for ministry outdates.

• No more than 2 team leads out at a time.

• Only one full-time staff member from each team out at a time.

• We understand that unforeseen circumstances can occur outside of our traditional time-off policy and workplace expectations. In the event that a nanny is sick, employees are permitted to bring their children to work with them. If a child is sick with a serious illness, employees are permitted to stay home with the child. In addition to emailing all full-time staff (fulltimestaff@xej.kvq.mybluehost.me) to notify them, regular full-time employees should notify their Team Lead and Team Leads should notify Christina Gard.

Stipend Staff

• Stipend staff receives up to 8 paid Sundays of vacation, (sick days, personal days) per year.

VACATION REQUEST PROCESS

• Employees will request days off on our HR bamboo calendar
• Vacation requests will be approved by your team lead (team lead pastors approval by our Senior pastors)
• Vacation days do not roll over from year to year.
• Cannot miss 2 Sundays in a row.
• Vacation days must be requested at least 45 days in advance and approved by your team’s Lead Team member.
• If you are hired part way through the year, you will receive pro-rated vacation days.
• Blackout dates: The church calendar does have black-out dates for big holidays and big church events.  Please check the Grace City Calendar for the latest black-out dates before you make a time-off request.
• Ministry outdates: 
  • Ministry outdates are tracked and subject to approval. Ministry outdates include preaching, leading worship, performing weddings, or other ministry-related activities at a church or other organization.

Maternity/Paternity Leave Policy

Full-Time Staff

• Full-time staff members who become pregnant or adopt are eligible for up to 4 weeks (20 days) of paid leave with no office hours or expectation to respond to phone calls and email
• They also receive an additional 2 weeks (8 days) of paid leave wherein they are required to be at church on Sundays as well as respond to phone calls and emails from home during the week.
• Full-time staff who become pregnant are also eligible for an additional 6 weeks of unpaid leave.
• Full-time staff whose spouse becomes pregnant receive 2 weeks (10 days) of paid leave wherein they are required to be available to respond to urgent phone calls and emails. Depending on the date of birth, they may miss a Sunday or two pending team lead approval.

Stipend Staff

• Stipend staff members receive up to 6 Sundays of unpaid leave.
• Stipend staff members whose spouses become pregnant may take 2 paid Sundays off in a row rather than the typically allotted 1 Sunday. These Sundays are a part of the 8 days allotted for the year.

In the case of both maternity and paternity leave for both stipend and full-time staff, employees cannot request vacation days for 2 weeks following leave.

Time Off Policies Updated March 1, 2021